Smartsheet is looking for a Sr. Accounts Payable Specialist to join our growing Accounting Team. In this role you will provide accounts payable support for Smartsheet, an increasingly complex, high-growth SaaS company with expanding international operations. Resumes must be submitted in English, for consideration.
This position is located in Costa Rica and reports to the Accounts Payable Manager based in the US.
In 2005, Smartsheet was founded on the idea that teams and millions of people worldwide deserve a better way to deliver their very best work. Today, we deliver a leading cloud-based platform for work execution, empowering organizations to plan, capture, track, automate, and report on work at scale, resulting in more efficient processes and better business outcomes.
You Will:
- Ensure receipt of all vendor invoices and route for required approvals
- Collect W-9 and remittance information for new vendors
- Assist with preparation of all year-end 1099 reporting
- Code invoices to the proper general ledger account
- Ensure proper three-way match for IT and hard goods purchases
- Ensure proper two or three-way match for services purchases
- Enter vendor invoices and upload copies of the invoice with supporting approvals into Coupa accounting software
- Process supplier payment batches via ACH, checks and wires
- Promptly answer all vendor inquiries
- Assist with all month end closing accruals process and communications with accounting department
- Process employee expense reimbursements ensuring accuracy and timeliness
- Review approved employee expense reimbursements to ensure compliance with the company’s Travel & Entertainment policy
- Compile approved employee expenses for payroll reimbursement
- Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment, recording sales tax, and expense report inquiries
- Assist in supporting various audits/testing as needed
- Assist in creating and maintaining SOPs for up-to- date processes and procedures to follow
- Other ad hoc projects and duties as requested
You Have:
- 5+ years Accounts Payable or related experience
- English proficiency
- Experience prioritizing tasks with accuracy
- Highly proficient with the use of technology for automating and streamlining processes
- Experience interacting with a global team and external parties and remain professional and flexible while under pressure
- Proficient with MS Office Excel
- Experience with online accounting software preferred (Netsuite and Coupa highly preferred)
- Ability to analyze problems, develop/recommend solutions, and resolve issues
- SaaS experience preferred
Perks & Benefits:
- Fully paid Health & Life insurance for full-time employees and family members
- Monthly stipend to support your work and productivity
- 12 days paid Vacation + Flexible Time Away Program
- 20 weeks fully paid Maternity Leave
- 12 weeks fully paid Paternity/Adoption Leave
- Personal paid Volunteer Day to support our community
- Opportunities for professional growth and development including access to LinkedIn Learning online courses
- Company Funded Perks including a counseling membership and your own personal Smartsheet account
- Teleworking options from any registered location in Costa Rica (role specific)
Equal Opportunity Employer:
Smartsheet is an Equal Opportunity Employer committed to fostering an inclusive environment with the best employees. We provide employment opportunities without regard to any legally protected status in accordance with applicable laws in the US, UK, Australia, Germany and Costa Rica. If there are preparations we can make to help ensure you have a comfortable and positive interview experience, please let us know.
At Smartsheet, we build an inclusive environment that encourages and supports the diverse voices of our team members who also represent the diverse needs of our customers. We're looking for people who are driven, authentic, supportive, effective, and honest. You're encouraged to apply even if your experience doesn't precisely match our job description—if your career path has been nontraditional, to set you apart. At Smartsheet, we welcome diverse perspectives and people who aren't afraid to be creative—join us!
