Office Manager

What You'll be Doing:

• Provides extensive and continuous management of calendars, domestic and international travel, expenses, event registrations and detailed meeting planning and all other executive support. 
• Acts as a representative regarding internal and external relations and correspondence and screening communications. 
• Arranges on-and off-site meetings, events, appointments, and travel. 
• Supplying materials as needed and organizing catering when necessary.
• Coordinates meetings, creates PowerPoint presentations, and organizes monthly reporting.
• Assists with tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Responds to a wide variety of requests, analyzes matters, and determines approach and priority.
• Provides administrative support to the Executive Leadership Team (ELT) as needed.  
• Oversee general office operations of front desk, reception area and break room management. Includes general office space and conference room maintenance. 
• Support all administrative duties such as creating, managing, and maintaining of office records and documents.
• Liaise with building maintenance manager to ensure the proper running of all facilities resources.
• Event planning; including all-company events as well as smaller weekly & monthly events.
• Manage office supplies and order supplies as necessary.
• Other duties as assigned. 

Skills You'll Need to Succeed in the Role:

• Capacity and desire to partner with customers, operate as a team, sustain our company and work with gratitude.  
• Maintain confidentiality in all aspects of team and company information.
• Exceptional verbal and written communication skills.  
• Excellent interpersonal and customer service skills.  
• Solid organizational skills and attention to detail.  
• Ability to operate independently with minimal supervision.
• Available during regular business working hours and during off-hours as needed.
• Outstanding time management skills with a proven ability to meet deadlines.  
• Strong analytical and problem-solving skills.  
• Ability to function well in a high-paced environment.  
• Proficient with Google Workspace or related software. 

Education and Experience:

• Three years of experience in a senior level administrative support role is required.
• A degree is not necessary for this role
• Any combination of education and experience that would provide the applicant with the desired skill, knowledge, and ability required to perform the job. 

Physical Requirements:

• The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. 
• While performing the duties of this job, the employee is regularly required to, stand, sit, talk, hear, and use hands and fingers to operate a computer, a telephone, and keyboard reach. 
• Specific vision abilities required by this job include close vision requirements due to the computer work. 
• Light to moderate lifting is required. 
• Regular, predictable attendance is required. 


The work environment characteristics described are what is encountered while performing the essential functions of this job. 
• Moderate noise (i.e., business office with computers, phones, printers, light traffic). 
• Ability to work in confined areas. 
• Ability to sit at a computer terminal for an extended period of time.
• Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.