Office Assistant Internship

Company Description

Bynder helps visionary brands like Burton, Spotify, PUMA, and Tommy Hilfiger accelerate growth through the power of creative content and branding. Our software helps over half a million creative, branding and marketing professionals streamlining the creation, distribution and measurement of digital assets. We pioneered the SaaS model for Digital Asset Management, which is a large and growing part of the $121 billion martech industry. Bynder is backed by Insight Partners, with offices in Amsterdam, Boston, San Mateo, Rotterdam, London, Barcelona and Dubai.

For more information, visit www.bynder.com or follow Bynder on Twitter @ Bynder.

Job Description

As our Office Angel intern you make miracles happen for our Amsterdam office location. You love to organize and manage projects such as internal events, helping/guiding new Byndies to settle in, social programs You can juggle a number of different priorities at once. You’re famous for your positive attitude, efficient work methods and you take on any task with a smile to make sure everything at the office runs smoothly. You love to see how a fast growing company is run from a foundational level and like to work cross functionally with all kinds of different teams.

You will have +/- 170 colleagues either working remotely and/or working in our office. Your job is to make it as easy as possible for them to do their work wherever they are. You provide them guidance from A to Z, but you also manage them to take responsibilities on their own.

What you will do:

• You will have an important role in making Byndies feel welcome.
• First point of contact for colleagues, suppliers, customers, etc.
• Greet visitors, offer refreshments, and alert appropriate parties of visitor's arrival.
• Manage all aspects of the office: order supplies, keep inventory, ensure that every Byndie has what they need in order to be successful and ensure that the office runs smoothly.
• Take care of incoming and outgoing mail and courier services.
• Keeps the invoice archive updated, creating PO’s and manages incidents.
• Ordering office supplies, presents, swag and process invoices. 
• Help coordinate both in-office and off-site events.
• Arrange and prepare daily lunches, catered lunches and drinks. 
• Support travel arrangements.
• Assist with scheduling meetings.
• Assist with new hire onboarding; set-up desk space, facilitate ongoing communication regarding necessary supplies, training, etc. prior for the new hire’s start date.
• You will be guided by the Office manager of Amsterdam and London.
• You will be working closely together with our Facility manager EMEA and the team of office managers. 
• You will learn a lot about all the aspects of Office Management.

What you have:

• You need to be available for a full-time or part-time internship from the beginning of August 2023.
• You pursue an education towards (Office) Management, Personal Assistant/Secretary (MBO or HBO). 
• You possess excellent written and oral communication skills in Dutch or/and English.
• You have an outgoing and friendly personality and you love to work with an international team of office managers throughout EMEA.
• You need to be enrolled in a school/university throughout the whole duration of the internship.
• You need to be based in the Netherlands already.

Nice to haves:

• You are a motivated, proactive, independent, and organized self-starter.
• You are able to prioritize multiple conflicting tasks simultaneously. You get things done.
• You find it easy to build good working relationships both remotely and in-person. 
• You are a team player with the drive to work autonomously.

What we offer:

• Work experience in a global scale-up Tech company (7 offices in 5 countries)
• The chance to be part of a young and ambitious team of internationals
• On-the-job training
• A broad scope of responsibilities through which you can learn and expand your skill set
• Apple MacBook
• Access to LinkedIn Learning
• Competitive internship fee 
• Free lunch from Monday-Thursday

Our commitment:

Bynder Love is the principle that guides the way we grow our teams, support our employees, and celebrate our differences. At Bynder we strive to create a culture that embraces every Byndie because differences in background, experience, and perspective makes Bynder even better. At Bynder a diverse, inclusive, and equitable workplace is one where all employees, whatever their ethnicity, color, sex, age, religion, disability, sexual orientation, gender identity, national origin or physical and mental ability are valued and respected. Our commitment is for all Byndies to have the freedom to be their true authentic selves.