POSITION SUMMARY
The Human Resources Assistant & Showroom Coordinator is responsible for a broad range of administrative responsibilities to ensure the effective and efficient operations of the Human Resources Department and Showroom. This individual will promote a positive employee experience by providing support of Human Resources functions; employee inquiries, employee on-boarding, employee recognition, maintenance of employment records and reports, organization of employee events. The HR Assistant/Showroom Coordinator will also greet visitors into the office during market weeks as well as coordinate all activities for the showroom.
ROLE PRIORITIES:
- Ensure accuracy of employee records and information by managing the timely entry of employee data. Provide reports and analysis to inform and improve people-related decisions.
- Positively impact employee engagement by responding to inquiries with complete and accurate information, planning and executing employee recognition events as well as maintaining the HR calendar
- Effectively manage showroom traffic, meetings, and events to ensure efficient use of time and resources.
- Actively participate in DE&I initiatives internally to engage and educated employees through scheduling recurring meetings, and creating and providing resources.
KEY RESPONSIBITIES:
Human Resources
- Respond to general employee inquiries and information requests related to PTO, policies, benefits, and pay. Understand HR policies and processes to be able to provide employees with accurate assistance when needed.
- Create personnel action forms for any employee changes, distributing as needed to facilitate approvals
- Perform entry of employee information such as new hires, terminations, and pay changes into HRIS
- Build and distribute routine and ad hoc reports. Perform data analysis as needed.
- Manage HR calendar including adding new and tracking existing projects/initiatives with key dates, making updates and distributing on a regular basis
- Respond to requests for employment verifications, background checks, unemployment-related information, etc.
- Structure and maintain online employee filing system to ensure files are up to date, organized, complete and easily accessed
- Assist with planning and executing special events such as benefits enrollment, employee activities, anniversary gatherings and recognition events
- Provide administrative support to the Head of Human Resources when needed (schedule meetings, complete expense reports)
- Support HR team with ad hoc projects, as needed
Showroom Coordination
- Greet and welcome visitors to the office.
- Own the entire Market process for the Sales Team.
- Schedule, organize, and manage all merchandise showroom meetings and events.
- Ensure proper showroom event execution, including coordinating with outside vendors, coordinating with onsite staff, connecting with guests, and assisting in set up and clean up.
- Monitor and maintain inventory of showroom supplies.
ESSENTIAL SKILLS, EXPERIENCE, AND EDUCATION REQUIREMENTS:
- Excellent organizational and follow up skills, including the ability to prioritize and manage time effectively in a fast-paced environment
- A self-starter who takes initiative, works independently and follows through on all tasks
- Strong interpersonal, written and verbal communication skills along with the ability to interface with employees at all levels
- Ability to maintain confidentiality of information and exercise good judgement and discretion in handling sensitive information
- Excel skills; ability to build, use and analyze reports
- Experience working with an HRIS is a plus
- Bachelor’s Degree in HR or relevant field, or equivalent work experience
- Desire to build a career in human resources
Salary: $50-55k
This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Additionally, the job responsibilities may change at any time as necessitated by business demands.
