HR/Admin Assistant

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about the PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programs to its work in Moldova, building a vision and practices that keep people and communities at the canter of our work. Throughout its presence in the country, PIN has been contributing to the development of the following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, and Good Governance.

Position Summary:

The main task of HR/Admin Assistant (HRAA) is to provide the whole HR department with relevant support in all aspects of Human Resources management. The HRAA reports to HR & Safeguarding Manager and closely cooperates with Senior HR Assistant.

Duties & Responsibilities:

• Maintain the proper archiving of the HR documents (in hard and soft copy) - including recruitment documents, CVs, valid contracts, timesheets, employee data sheets, performance evaluations, etc.); revision and supplying of the missing ones;
• Collect and check staff timesheets with the monthly payroll; supplying with the corrected ones;
• Under the supervision of the Senior HR Assistant, HRS keeps the HR files in order and up-to-date on regular basis (monthly) – including the HR database, annual leaves, contact list, etc.;
• Prepare staff ID cards; ensure the ones for newcomers;
• Involvement in the organization-wide implementation of the HR strategies and procedures;
• Ensure confidentiality of all HR data.

What we are looking for:

• Independence in organizing your own work and workflow;
• Interest in working with people; ability to communicate and respect them in a friendly and sensitive manner one of non-standard situations;
• Discretion, because you will be working with personal and sensitive data;
• Experience in HR or administrative positions is an advantage;
• Strong knowledge of Romanian and English is a must.

What can we offer?

• Competitive salary, each half year revised based on appraisal performance;
• 28 days annual leave + 6 additional days for medical care;
• Friendly work environment; Multinational team;

• Investments in your professional development.

Deadline for application: February 5th 2023, by COB. The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate will be identified before the application deadline.

Only shortlisted candidates will be contacted for the interview. No phone call inquiries are allowed.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analysing the candidate’s suitability for the position, and to keep such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending a notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.