The main purpose of this position: To prepare, process, reconcile and review all data and reports relevant to the cash administration, inventory management for all stores and asset management of all departments ensuring adherence to the company policy and monitoring the compliance thereof.
Reporting to the: Fixed Asset Controller
Key responsibilities will include but not limited to:
1. Cash Administration
- Assist with weekly cash ups in the cash office
- Daily reconciliation of credit card settlement reports
- Assist with credit card payments
- Reconcile all relevant documentation of cash-up deposits, variances investigated and resolved or escalated for action
- Assist with processing cashbook entries
- Assist with processing revenue accrual journals
- Assist with CIT duty
- Assist with the preparation and distribution of the daily cash report and cash variances
- Maintain & reconcile credit card accounts monthly
- Update daily bank balances for all accounts
- Issuing, processing and reconciling of petty cash
- Perform ad-hoc assignments as instructed
- Filing/General Administration
2. Inventory and Stock Management
- Review budgets and financial data prepared, captured and processed by the Food and Beverage department and stores
- Monitor stock movement between the stores
- Review purchase reports and report discrepancies
- Review financial information captured onto EBMS and report any discrepancies
- Review monthly comparison for catering purchases and stock and report any discrepancies
- Review the integration of POS, Procure.net and events systems (EBMS) to ensure that reporting is correct and accurate
- Perform spot checks during events and public catering and report findings
- Recommend measures to enhance controls
- Perform reviews of the electronic capture of all stock transfers, stock counts within the electronic stock control systems
- Ensure all up-to-date records of all stock transfers, stock count sheets and variance reports are being maintained
- Review and or capture the mid-month and month-end stock counts and investigate any count variances
- Attend monthly stock takes, perform sample stock and report on reviews monthly
- Review breakages and losses of equipment to ensure that it is monitored and the necessary action taken
- Review the list of items that must be donated and ensure adequately authorized
- Review the OE (Cutlery, Crockery, Glassware) to ensure that it is counted on a monthly basis and variances are reported and action taken
- Review the list of items that must be donated and ensure adequately authorized
- Assist the Fixed Asset Controller with tasks assigned as and where required
3. Fixed Assets Management and Fixed Asset Register
- Validate the fixed asset values on acquisition against approved capital budget expenditure
- Review the approval for fixed asset purchases for capitalisation to ensure adherence to the company policies and monitor compliance to frameworks and levels of authority
- Review and or reconcile daily capturing of additions, disposals and transfers ensuring accuracy and quality
- Assist with and or ensure that on a monthly basis tags for new assets are supplied to stores
- Ensure profit and loss calculations are accurate and VAT invoices are raised monthly
- Perform physical verification of monthly capital additions
- Reconcile Fixed Asset Register by stores to general ledger
- Assist the Fixed Asset Controller with tasks assigned as and where required
4. Month ends, forecasts and budgets
- Assist the Fixed Asset Controller and Finance Manager as and where required with analyzing, reviewing and preparing data and or reports for month ends, forecasts and budgets
