Executive Assistant to CEO - EMEA

ROLE: Executive Assistant to CEO, EMEA 

LOCATION: South Africa 

ROLE MISSION

Working in partnership with our client, the Executive Assistant will be primarily supporting the CEO, EMEA offering administrative support such as diary management, travel arrangements, preparing for company and regional meetings, and dealing with expenses.

THIS ROLE IS RIGHT FOR YOU IF...

This role needs someone who enjoys supporting others and helping them be the best they can be. You'll be interacting with employees from levels across the company and have to navigate many ad hoc demands, so you must be a real people-person who enjoys managing expectations and problem solving. As an equal opportunity employer we are open to flexible working requests.The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. 

WHAT YOU WILL BE DOING IN YOUR ROLE

• • Assisting the CEO, EMEA & his leadership team with general ad-hoc tasks and administrative duties. 
  • Holiday approvals. 
  • Providing proactive and extensive diary management, making all necessary arrangements for all internal and external meetings, whether in person or online, ensuring maximum productivity and efficient use of time – this will be across multiple time zones, so a calm yet confident approach is required for the organisation of an ever-changing diary. 
  • Organising the EMEA company meeting and various regional meetings and gathering and organising the content for those meetings in good time. 
  • Organising dinner reservations, taxis and couriers where required. 
  • Produce documents, briefing papers, reports and presentations using Excel, PowerPoint, and Word. 
  • You will be responsible for the CEO’s expenses. 
  • You will manage complex travel requirements for the CEO, to prepare travel agendas and managing the diary accordingly. 
  • Organising 
  • The role will require preparation/formatting of documents and other correspondence, so knowledge of standard industry packages such as Microsoft Office is essential. 
  • You may be required to pick up projects across the business. 
  • Dealing with a variety of ah-hoc queries and requests from across the business and facilitating general administrative duties. 

WHAT SKILLS WILL HELP YOU BE SUCCESSFUL 

• • Experience of diary management is essential. 
  • Ability to remain professional and courteous when dealing with all staff and clients. 
  • Excellent attention to detail with an engaging and professional communication style. 
  • Excellent organisational and communication skills, both written and verbal 
  • Flexibility and adaptability are key in this fast-moving role. 
  • Confidentiality is an absolute must in this role, and you will always appreciate the need for discretion. 
  • Excellent Problem solver – you can work independently to solve problems to the benefit of the Directors and where appropriate the business. 
  • Ability to multitask is important, there will be many balls to juggle, and you will need to ensure that you not let any drop. 
  • The ideal candidate will be friendly, organized with a good sense of humour and written communication style. 

Job Id: 3678

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