Executive Assistant

These Essential Functions, Requirements, and Skills are guidelines. If you are a candidate who does not meet this exact job description but can demonstrate excellent organization, attention to detail, professionalism, flexibility, and self-direction in your professional background, we hope you apply. SRA values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, and veterans to apply.

Summary/Objective

The Executive Assistant (EA) is a hands-on role which assists with a wide variety of operational functions, including the smooth running of our Rochester office on a day-to-day basis. In addition, the EA will provide administrative and operational support to Directors. The EA will understand the personality of executives and help to support a cohesive team atmosphere through a deep understanding of Security Risk Advisor’s mission, vision, and services. This position is non-exempt/overtime eligible.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Serve as a liaison to team members, vendors, and building and security staff on issues related to Rochester office management.
• Coordinate office visits involving vendors, clients, and other guests.
• Coordinate catering and event planning for internal events and special projects as needed.
• Receive mail; scan, file and distribute documents.
• Purchase, unpack, organize, and restock office supplies, including snacks and beverages. Keep track of supply inventory and stay within budget.
• Ensure that office kitchen and workspaces are tidy and properly maintained, and that furniture and equipment are in good condition.
• Routinely perform a wide variety of support duties.

• Manage executive scheduling including scheduling meetings, appointments, speaking engagements, and client visits.
• Prepare and organize travel itineraries (domestic and international).

Supervisory Responsibility

N/A

Work Environment

This job operates in a professional office environment or remotely as needed/required. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear; use hands to finger, handle, or feel; and reach with hands and arms. The employee frequently is required to stand and walk. This is a largely sedentary role.

Candidates with disabilities are encouraged to apply and email careers@sra.io with any questions. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of this role.

Position Type/Expected Hours of Work

This is a full-time position in our Rochester office. Hours of work and days are Monday through Friday 8:30am to 5pm. Occasional evening and weekend work may be required as job duties demand.

Travel

Approximately 5% travel expected, including overnight travel to SRA offices.

Requirements

Competencies

• Effective written and oral communication skills.

• Attention to detail.
• Advanced skills in Word, PowerPoint, and intermediate knowledge of Excel.
• Strong organization skills and ability to juggle multiple tasks.
• Strong interpersonal skills.
• Ability to remain calm under pressure.
• Flexibility with shifting deadlines, schedules, and appointments.
• Discretion with all company and personal information.

Preferred Qualifications and Experience

• College degree a plus but not required.
• At least one year of experience as an executive assistant or in a related role.
• Able to lift office products and supplies, up to 25 pounds.
• Comfortable learning new technologies.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement

Security Risk Advisors is an Equal Opportunity Employer and prohibits discrimination or harassment of any kind. All employment decisions at SRA are based on business needs, job requirements, and individual qualifications, without regard to race, color, sex, sexual orientation, gender identity or expression, age, religion, national origin, disability, marital or family status, veteran status, medical condition, or any similar category protected under federal, state, or local laws.

Benefits

Work with Experts: Robust internal training program, plus Company-paid external training. SRA recognizes the value of professional development for employees. Therefore, we encourage our employees to pursue continuing education and role-specific training. Every SRA employee is eligible to attend one training per year paid for by SRA.

Give Back: 1-2-3 Program: 1. SRA will give $1,000 to a charity of your choice. 2. If you give an additional amount (up to $1,000), then 3. SRA will match that amount up to $1,000.

401k and Matching: Company 401(k) plan including annual 3% contribution.

Mental Health Services: SRA has partnered with Talkspace to provide SRA employees with free mental health support. Talkspace connects individuals with licensed therapists for chat, video, and phone sessions.

Medical / Dental:

• Generous medical, dental, and vision benefits at different price points.
• Company-paid disability and life insurance.
• Free patient advocacy service that helps find care providers and resolve insurance queries.
• Free on-site wellness programming covering both emotional and physical wellness.
• Generous parental leave, sick leave, and vacation policies.
• Option to work remotely or with a flexible schedule when needed.
• Company-paid cell phone with discounted accessories

(Subject to change)