Common Sense (commonsense.org) is the nation's leading nonprofit organization dedicated to improving the lives of all kids and families by providing the trustworthy information, education, and independent voice they need to thrive in the 21st century.
Every day, millions of families turn to Common Sense for trusted advice and unbiased ratings. We offer the largest library of independent, age-based, and educational ratings and reviews for everything your kids want to watch, play, read, and learn. Our movie and TV ratings are available on Target.com, Xfinity, Apple TV, and many other partner platforms helping families make smart media choices. Through our schools program, we provide educators with a curriculum that teaches the essential digital citizenship and literacy skills every student needs to succeed. We also work with policymakers, industry leaders, and concerned parents, caregivers, and teachers to improve the media and education landscape for kids, families, and schools.
The Executive Assistant, Office of the CEO, will report to the Chief of Staff and manage the day-to-day administrative tasks supporting the CEO. The ideal candidate is one who has a passion for the work we do at Common Sense Media, a positive attitude, works well cross-functionally, strives for sustained excellence and efficiency, and thrives in a busy, fast-paced environment. This person will be key to ensuring the smooth operations of the day-to-day of the Office of the CEO through critical activities requiring superior attention to detail, such as scheduling, meeting logistics, tracking time-sensitive requests, and travel arrangements.
EMPLOYMENT TYPE: Full-Time
SALARY RANGE: $90,000-$125,000
REPORTS TO: Chief of Staff, Office of the CEO
LOCATION: San Francisco, CA
WHAT YOU'LL DO:
- Prioritize and respond in a timely manner to a high volume of inbound meeting requests, as well as initiate outbound meeting requests with both internal and external stakeholders.
- Understand the priorities of the Office of the CEO and leverage knowledge of Common Sense's network of stakeholders and supporters to provide responsive and flexible administrative support to the CEO based on new, emerging, or shifting priorities.
- Manage the CEO's complex schedule to maximize his time based on strategic or time-sensitive priorities.
- Proactively track and manage the daily schedule of the CEO, ensuring he is set up for success.
- Coordinate meeting logistics for the CEO as needed, including A/V support, reservations, catered lunch, and travel for in-person meetings.
- Provide support to the Chief of Staff to ensure that the CEO understands the basics of who, what, where, why, and how of every meeting.
- Plan and coordinate all travel logistics and business expenses.
- Provide support to the Chief of Staff in managing the activities and operations of the Board of Directors (communications, meeting prep, scheduling, agendas and materials, logistics, etc.).
- Proactively identify and implement solutions to enhance the operational effectiveness of the Office of the CEO.
- Provide ad hoc assistance on personal matters, such as personal travel, hotel bookings, and light errands.
- Stay current on emerging trends in the children's advocacy, media and technology, and education sectors.
WHAT YOU BRING:
- 5+ years of relevant experience as an Executive Assistant or similar role.
- Prior expertise in executive-level organizational and task management supporting C-level executives in the nonprofit, tech, or policy sectors.
- Knowledge of and an interest in the nonprofit, tech, and/or policy sectors, including key players and stakeholders and their associated organizations or institutions.
- Effective verbal and written communication and collaboration skills, including strong proficiency with Google Workspace.
- Exceptional attention to detail and time management skills.
- Significant, demonstrated aptitude for discretion and confidentiality in the handling of sensitive issues, with strong problem-solving skills.
- Task-oriented, with an excellent sense of proactivity, priority, logic, and objectivity.
- Experience with Salesforce CRM and nonprofit board management a plus.
WHAT WE OFFER:
- Work with passionate professionals.
- Comprehensive health and wellness benefits: medical, dental, vision, and fitness.
- Matching 401(k).
- Work-life balance.
- The opportunity to make a difference in the lives of kids and families!
Common Sense values the diversity of its employees and is an equal opportunity employer. For more information on our values, please visit our statement on diversity, equity, and inclusion.
Common Sense will consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment.
