Executive Assistant

About Us

Motorway is the UK’s fastest-growing used car marketplace – our online-only platform connects private car sellers with thousands of verified dealers nationwide, ensuring everyone gets the best deal.

Founded in 2017, our award winning, technology-led approach has redefined the experience of selling a car, generating thousands of monthly car sales and helping us to grow to a team of over 250 across 4 locations.

Motorway is now valued at over $1 billion and is backed by some of the world’s leading technology investors, having raised £143 million in Series C funding.

This is a unique opportunity to join a fast-growing scale-up at a crucial phase of growth and help change an industry for the better.

About the role

We’re looking for an Executive Assistant to support the day-to-day organisational and administrative duties of our busy Executive team. You will oversee the management of several schedules, arrange meetings with internal and external contacts, help plan for upcoming events, and generally keep the team’s days and weeks running smoothly.

This role will be perfect for someone who is highly intuitive, confident, engaging, ultra-organised and resourceful. The ideal candidate will be a natural communicator, and someone that thrives in a fast-paced environment, with constantly evolving priorities.

Through supporting our Executive team, you’ll get amazing insight into running a fast-growing business that’s helping change an industry, and be a core part of ensuring Motorway runs as smoothly as possible.

The main responsibilities include:

• Diary management - proactively managing meeting requests and organising the diary. Over time we’d expect you to begin to make decisions on which meetings are most important, when to move things around, and when to say "no".
• Screening correspondence - including managing emails, messages and requests, and handling them proactively when appropriate.
• Research - providing background information to support upcoming meetings, or projects being worked on.
• Travel planning - organising regular travel and accommodation.
• Event planning - creating team meetings, board meetings, as well as meals and social events.
• Administration - taking minutes at important meetings, managing expenses and other ad hoc projects that will require problem solving and attention to detail.
• Mirror the Executive's office attendance (usually 2-3 days a week) so that you can greet and check in clients and other guests for their meetings and events.

Requirements

• Proven Executive Assistant experience, supporting individuals at C-suite/executive level, ideally in a fast paced scale-up environment with experience booking travel.
• The ability to learn quickly, proactively solve problems using own initiative and work autonomously.
• Excellent organisational and time management skills - you know how to prioritise and when to say "no".
• Exceptional communication skills, with the ability to read the room and tweak your approach for the audience.
• Must be dependable, trustworthy and discreet as you’ll be working with highly confidential information.

• Experience in supporting C-suite/executive level individuals from a Financial/HR background is a plus.
• Experience in organising team and company events is a plus.

Benefits

At Motorway, we believe in rewarding you with more than just a pay cheque. That's why we've created a benefits package to help you do your best work, look after your health and support your development.

From benefits that help look after your health, to a personalised learning budget, cycle-to-work scheme and enhanced parental leave, we’ve got you covered.

• A competitive salary
• Annual learning budget - you can choose how you like to learn and find the best learning experiences to support your progression.
• BUPA health insurance
• Discounted dental through BUPA
• Discounted gym membership through BUPA
• One paid+ volunteering day per year
• Hybrid working from home (approximately 2-3 days in the office a week)
• Pension scheme
• Motorway car leasing scheme - lease a zero-emissions electric vehicle at a significant discount
• Enhanced parental leave
• Top spec M1 MacBook Pro and accessories
• Regular social events
• Cycle to work scheme

Equal Opportunities Statement

Motorway is committed to equality of opportunity for all employees. We work to provide a supportive and inclusive environment where all individuals can maximise their full potential. We believe our workforce should reflect a variety of backgrounds, talents, perspectives and experiences. Our strong commitment to a culture of inclusion is evident through our constant focus on recruiting, developing and advancing individuals based on their skills and talents.

We welcome applications from all individuals regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

Given the continued spread of COVID-19 (coronavirus), all interviews will be conducted by phone or virtual connection to protect our candidates and employees.

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