Executive Assistant -CFO

We are searching for a professional, polished Executive Assistant to support our CFO.

You will not only be their right hand partner but will play an integral role inside their organizations as you will have a high amount of visibility into their day-to-day and work cross-functionally across the company. You will own all administrative, logistical, and project-related tasks to support our CFO.

We are looking for someone who is a great communicator and thrives in a hyper-growth, multi-cultural environment. It’s imperative that you’re able to juggle fast-changing priorities, all while incorporating the highest degree of integrity, discretion, professionalism and can-do attitude. 

Our ideal candidate would be located in Silicon Valley. This will be a hybrid role, based in our Redwood City, CA headquarters 2-3 days a week. Our plush, modern HQ is walking distance from Cal-train, has free garage parking and is stocked with amenities.

Responsibilities:

• Provide high-level administrative support to the  CFO, and some team-level support
• Manage and maintain sensitive and complex calendars of in-person, video, and external meetings across multiple global time zones; while working closely with senior leaders and other EAs within the organization
• Manage and execute the team meetings: logistics, preparing presentations decks/templates, and data records
• Coordinate logistics for department on-sites/off-sites, ad hoc events and leadership meetings within budget. Ideally attend in-person and oversee logistics when relevant 
• Coordinate flawless extensive international and domestic travel
• Manage and oversee expense reports for finance teams 
• Prioritize conflicting needs  and have a "one-step" ahead mentality 
• Provide general administrative support, such as email, international currency expense reporting, team drive, and contact database management
• Partner internally and externally on arranging board meetings with key stakeholders. Ensure stakeholders are advised of deadlines
• Capture and distribute notes and action items from team meetings. Follow up on deliverables and OKRs as needed
• Create efficient workflows and processes to help maximize your executives' time

Qualifications 

• 5 + years of successful experience supporting C-level or VP executives, ideally at high-growth technology companies
• Familiarity with standard technology computer systems and the ability to learn new programs as needed
• Bachelor’s degree and/or equivalent work experience
• Successfully navigating the challenges of working within complex, international environments
• Ability to anticipate needs, complete a high volume of tasks while working independently with discretion
• Experience with meeting planning and execution
• Strong communication skills and the ability to communicate at all levels of the organization

Our Compensation And Benefits (for California & New York State Residents Only)

Base Compensation Range: $110,384.00 - $165,576.00

In accordance with California & New York state law, the range provided is a reasonable estimate of the base compensation for this role. The actual amount may be higher or lower, based on non-discriminatory factors such as experience, knowledge, skills and abilities. We also offer a competitive benefits package.

Ref: 3667