Founded by the Sisters of Charity of New York, the College of Mount Saint Vincent is an academically excellent, authentically inclusive, Catholic and ecumenical liberal arts college. The College combines a strong core curriculum with a full array of majors in the liberal arts and, within the tradition of liberal education, selected professional fields of study.
At Mount Saint Vincent, a student’s education extends beyond knowledge, skills, and preparation for work. We seek the development of the whole person. In the spirit of Vincent de Paul and Elizabeth Ann Seton, we foster an understanding of our common humanity, a commitment to human dignity, and a full appreciation of our obligations to each other.
Through its School of Professional and Continuing Studies, the College extends its primary undergraduate mission by offering high quality graduate studies in business, education and nursing and an array of undergraduate and certificate programs serving non-traditional students.
Job Description:
This position reports directly to the Senior Executive Vice President and Treasurer/CFO. Duties include assisting with day-to-day tasks as well as additional responsibilities relating to insurance, legal matters and finance. The Assistant manages the Finance Office/Student Accounts/Human Resources/No-Book Store by scheduling appointments, organizing information, and preparing documents for executive review.
Responsibilities:
- First point of contact to Senior Executive Vice President & Treasurer/CFO
- Greets visitors and connects to appropriate area or person
- Apprise Senior Executive Vice President & Treasurer/CFO of time-sensitive matters
- Read and route incoming email messages and regular mail within three email sites. Locates and attaches appropriate files for correspondence to be addressed and answered by the EVP/CFO
- Uses Microsoft Office Suite to organize information and reply
- Organizes and maintains file system and files correspondence and other records
- Prepares initial drafts of reports and replies
- Coordinates and maintains Senior Executive Vice President & Treasurer/CFO’s calendar and filing system, as well as department schedule and calendar appointments
- Organize and maintain insurance policies, order COIs, process invoices, record & document as a liaison with the Insurance broker
- Coordinates and arrange meetings, prepares agendas, reserves and prepares facilities
- Records and transcribes minutes at Finance and Audit Committee meetings
- Prepares outgoing mail and correspondence, including e-mail and faxes
- Order and maintains supplies
- Maintain Board of Trustee committee meeting documents
- Assist Finance Division, Human Resources, Student Accounts and No-Book Store team members
- Track attendance of Finance Division, Human Resources, Student Accounts and No-Book Store Administrators
- Maintain list of drivers authorized on the College’s auto policy
- Maintain up-to-date Insured Drivers’ listing and order MVRs for new users’ clearance
- Manage the Corporate Credit Card Program. Add and delete users, monitor reports, verify accuracy, troubleshoot problem areas and work with Account Payable Manager for inputting. Educate and advise credit card users on the correct processes of expense reporting
- Maintain files on all litigations, including updates on cases from insurance and lawyers and notifying those parties involved
- Other duties as assigned
Requirements
- Bachelor's Degree or three or more years related experience
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
- A strong public speaking voice and comfortability engaging with C-Suite employees
- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry
- Results oriented skills with a focus on taking initiative and problem solving
- Proficiency with Microsoft Word, Excel and Google Suite
COVID-19 Vaccination:
Newly hired employees are required to be fully vaccinated for COVID-19 (i.e., have received both doses of a two-dose vaccine or a single dose of a one-dose vaccine) and must provide proof of vaccination upon request by the College. Requests for potential accommodation shall be considered in accordance with applicable law if and at such time as a conditional offer of employment is extended to a candidate. Applicants should not provide any medical or genetic information with their application.
Benefits
The base salary range for this role is $60,000-$65,000.
- PTO and Sick days
- Medical, dental, vision insurance
- Flexible Spending Account (FSA)
- Enhanced Short Term Disability Insurance
- 100% employer sponsored Long Term Disability
- Voluntary Life Insurance
- Commuter Benefits
- Contribution in a 403(b) Retirement Plan
- Employee Assistance Program
