Assistant to the CFO

Your new adventure:

• Manage CFO’s daily calendars and email communications
• Act as the gatekeeper between senior/executive management and other key stakeholders 
• Ensure timeliness of approvals and proper documentation
• Organize and prioritize critical issues and required information for the executive to facilitate efficient decision making
• Facilitate and expedite important projects  to meet project deadlines
• Coordinate and monitor special projects within the assigned area of responsibility
• Research new programs, services, policies and procedures as assigned
• Coordinate and collaborate with internal departments, external entities and third-party contractors
• Assist in project closeout through correspondence, processing completion forms and maintaining internal database records
• Develop and maintain strong working relationships with the executive team, leadership team, external partners and other departments to align business plans and strategic initiatives 
• Screen and respond to emails on complex matters while discerning between critical and less urgent matters
• Prepare expense reports
• Schedule and coordinate managers/directors/staff meetings, create agendas, draft and distribute meeting minutes
• Manage the CFO’s and finance team travel schedules, arrangements and itineraries in a timely, detailed and organized manner
• Exercise complete discretion and handle highly confidential information with 100% integrity
• Hybrid role - will be required to come to office occasionally to help with in person meetings, planning, project meetings and other

Does this sound like you?

• Bachelor’s degree in business or a related field or equivalent experience
• 2 years in a high growth organization, managing details and administrative tasks
• High level of customer service to both internal and external customers
• Independent, strategic and creative thinker who is a strong team player and is willing to take on additional responsibilities as necessary
• Ability to prioritize and work under deadline pressures
• Ability to interact effectively with multiple internal teams and executives in a fast-paced environment
• Intellectually curious and a self-starter
• Excellent organizational skills and attention to detail
• Thorough understanding of project management
• Proficient with Microsoft Office suite or related software
• Experience in private equity strongly preferred
• Software technology industry experience or a fast learner
• Computer skills required for various system admin work and Microsoft suite/Google suite usage


Physical Requirements:
• Sitting: 80-100%
• Lifting: Up to 20 lbs

Why Pipedrive?

• A value-driven work environment where people come first
• A lively bunch of colleagues from over 50 different countries, with offices in Tallinn, Tartu, Lisbon, Prague, London, Dublin, New York, Florida, Riga and Berlin
• A team serious about getting things done while not taking ourselves too seriously
• Beautiful office just minutes from downtown Saint Pete
• Freedom to execute your ideas with a passionate and motivated team supporting you
• Lots of room for personal and career development, with internal and external training opportunities
• Competitive salary and bonus system and all the benefits you’d expect from a great employer (5% 401K match, paid time off and 12 paid (+ 2 extra floating) holidays, comprehensive medical, dental and vision plans, regular team building activities, parental leave, paid family bonding time, as well as gym and parking allowance)


The hourly rate or salary compensation being offered for this role is [$63,826 - $95,740]. This role is also eligible for an annual bonus based in company and personal performance.


The employee must be authorized to work in the US without company sponsorship. 


Based on this role's access to certain data, Pipedrive will be conducting a pre-employment background investigation in conjunction with your application for employment with our company.  Such data will be handled in accordance with Pipedrive's Privacy Policy for Recruitment.


Pipedrive is an equal opportunity employer. We encourage diversity in the workplace regardless of age, gender, race, religion, disability, sexual orientation, gender identity, or veteran status.


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