Administrative Assistant

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace eight times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary

We are looking for a dynamic, full-time administrative professional to join our team supporting real estate sales professionals at our Glenview location.

*This position requires in-office work (not a remote position) and is a full-time position with hours Monday-Friday 9am-5pm.

Essential Duties And Responsibilities:

• Compile property transaction files for contracts and verify the information. Obtain missing information as required
• Compile buyer packets, listing packets, and rental packets as well as maintain online file flow
• Answer phones
• Open and Distribute daily courier items
• Distribute and prepare incoming and outgoing mail
• General office support functions including greeting agents, customers and maintaining office appearance
• Oversee supply orders to ensure the office is properly stocked
• Pull MLS reports as directed
• Process buyer rep agreements
• Data entry

Requirements:

• Strong written and verbal communication skills
• Strong problem solving skills
• Ability to multi-task & prioritize in a fast paced environment
• Strong computer skills - including Google platform and Microsoft Office
• Social media savvy (FB, Twitter, Pinterest, etc.)
• Attention to detail
• Ability to work independently and with a team
• Professional appearance
• Proactive

Skills & Experience

High School Diploma or equivalent required.

Administrative Assistant experience preferred.

Benefits

• Medical
• Dental
• Vision
• PTO
• VTO